Administrative Assistant

Lubbock Gastroenterology is a private specialty clinic in Lubbock, TX that is growing. We are functional GI clinic, and our goal is to provide more than just medications to our patients. .
We are seeking a highly organized and detail-oriented Executive Administrative Assistant to support our provider and Practice Administrator. This role demands a high level of discretion, professionalism, and the ability to multitask in a fast-paced environment. The ideal candidate will be responsible for managing the executives' schedules, preparing important documents, and ensuring efficient operation within the executive office.
Responsibilities:

• Coordinate and manage the daily schedule of Practice Administrator and Provider, ensuring optimal use of their time.
• Prepare and edit correspondence, reports, presentations, and other documents with a high degree of accuracy and professionalism.
• Facilitate communication by managing incoming calls and emails, directing inquiries to the appropriate departments, and ensuring timely responses.
• Organize and maintain filing systems to ensure easy access to critical information.
• Plan and oversee logistics for meetings, including scheduling, venue selection, and technology setup.
• Handle confidential information with the utmost discretion and integrity.
• Conduct research and compile data to support decision-making.
• Perform additional administrative tasks as required to support the executive team.

• Proven experience in an executive administrative role or similar position, demonstrating a track record of supporting senior-level executives.
• Strong command of the Microsoft Office suite, particularly Word, Excel, and PowerPoint.
• Exceptional organizational skills and the ability to prioritize tasks effectively.
• Excellent written and verbal communication skills.
• Ability to handle sensitive information with discretion and confidentiality.
• Adaptability and the capacity to work independently as well as part of a team.
• Attention to detail and problem-solving skills.
• A proactive approach to tasks and the ability to anticipate the needs of executives.

• A minimum of a high school diploma or equivalent; a bachelor's degree in Business Administration or a related field is preferred.
• At least one year of experience in an administrative role, directly supporting upper management.

• Day shift
• Monday to Friday

• High school or equivalent (Required)

• Microsoft Office: 1 year (Required)
• executive administrative support: 1 year (Preferred)